2019 ACCP Annual Meeting Proposal Guidelines and Budget Requirements

The American College of Clinical Pharmacology invites you to submit a Proposal for Annual Meeting Symposia and Pre-meeting Workshops to be presented at the 2019 ACCP Annual Meeting, September 15 - 17, 2019 at the Fairmont Chicago Millennium Park, Chicago, IL.

Course Proposals
The ACCP Annual Meeting provides both Pre-meeting Workshop courses and Symposium courses. Workshop proposals can be submitted as either a half (3.5 hours) or full day (7 hours). Proposals for Symposia are defined as short courses (90–120 minutes) or half-day (3.5 hours). Proposals must include all of the information as noted in the Proposal Submission System. Proposals will be reviewed for merit by the 2019 Annual Meeting Program Committee. Proposals that are incomplete and/or do not meet these guidelines will not be reviewed or accepted.

Course Chair Responsibilities
Once a Proposal is accepted, the course Chair is responsible for final confirmation of the Faculty Speaker roster, communicating course goals and expectations to Faculty and working with ACCP Staff to ensure that the course meets all ACCP Faculty Requirements.

Basic audiovisual support will be provided (LCD projector/screen, podium with microphone, laser pointer and laptop and a head table with chairs). Additional audiovisual support may be considered on a case-by-case basis.

Recommended Faculty Composition
Please note:

  • Faculty Speakers should be chosen to ensure that the course is fair and balanced and represents the various areas (academic, regulatory, etc.) with an interest in the topic.
  • Proposal Chair(s) are limited to two (2) and may not be from the same facility, organization, company or other entity. This also applies to course participants, which include course planners, moderators and Faculty Speakers. 
  • Course Chairs must participate as Faculty Speakers in the course, not as only Course Chairs. Additionally, Panel Discussions must be comprised of only Faculty Speakers from the given Course.
  • A maximum of two Non-members (of ACCP) are allowed per session (any combination of Chairs and Speakers).
  • A maximum of one (1) international faculty is permitted per course.
  • For 90–120 minute sessions, we recommend no more than four Faculty Speakers, including Course Chairs. For 3.5-hour sessions, we recommend four–six Faculty Speakers, including Course Chairs.
  • Faculty Speakers should not be invited to participate until the activity is approved.

Budget Requirements for Proposals
A total budget of $1,200 per 90–120-minute course or $2,000 per 3.5-hour course* is available to cover all Non-member Faculty within a given course and according to the guidelines provided by ACCP. Course Chairs are responsible for determining how the total budget will be dispersed among Non-member Faculty within their course. Non-member Faculty are also provided with complimentary meeting registration on the day(s) they are scheduled to speak. Participation on any day(s) of the meeting as a Non-faculty attendee requires registration and payment. ACCP Member Faculty are not eligible for hotel or travel reimbursement for Pre-meeting Workshops or Symposia in which they speak, nor are they provided with complimentary meeting registration on the day(s) they participate in Symposia. There is no fee for ACCP Members to attend a Pre-meeting Workshop in which they are Faculty. Expense reimbursements are made by check.

*Additional travel funds may be available under special circumstances approved by the Program Committee Chairs.

A maximum of two (2) Non-member Faculty Speakers are allowed per course (any combination of Chairs and Faculty). Each 90–120 minute course receives $1,200 in budget support and 3.5-hour courses receive $2,000 in budget support. This may be used at the course Chair’s discretion for two (2) US-based Faculty Speakers or one (1) international Faculty Speaker.

Please use the following estimates per Non-member Faculty for developing a course budget:

  • Hotel: One night stay at the meeting-designated hotel ($ + tax) = ~$250
  • Coach airfare/train: $500 (for US-based Faculty)/$1,500 (for international Faculty) purchased at least 30 days in advance; travel by car (mileage) will be reimbursed for round trip mileage and local parking if it is less than coach airfare (<$500).
  • Ground transport, travel meals and expenses: $200 (meals during the Annual Meeting are provided with registration and will not be reimbursed).
  • ACCP Member Faculty are not eligible for hotel or travel reimbursement for Pre-meeting Workshops or Symposia in which they speak, no are they provided complimentary meeting registration on the day(s) they participate as Faculty in Symposia. There is no fee for ACCP Members to attend a Pre-meeting Workshop in which they are Faculty.
  • Receipts are required for all expenses, including mileage and toll documentation.
  • ACCP does not offer reimbursement for Internet access purchased in guest rooms, phone calls, movies, tours or any expenses incurred by a spouse/family member.

Please note: Reimbursement is based on actual costs and cannot exceed the amount that has been allocated.

*Additional funding: Course Chairs may submit requests for additional funding to supplement the proposal budget. Requests must include how the funding will be secured and should assume 50% of the requested funds raised will support the Non-member Faculty and 50% will be designated for indirect costs.